![]() ![]() The descriptions include the types of the motions, typical wording for how they are made, their purposes, and how they are enacted. ![]() The following is a list of motions that will prove useful to you in your time on the GSA. These along with other special motions are included in the following sections. ![]() Most motions require a majority vote of the assembly, but there are certain exceptions to this rule. The GSA cannot vote on a motion on the floor unless it has achieved quorum, as defined by the GSA Charter (50% of representatives). Within reason, we strive that all members wishing to speak about the motion receive the opportunity to speak before any one member speaks for a second time. The member initiating the motion speaks first. DebateĮach motion that is debated receives a previously allotted number of minutes for debate. MotionsĮach piece of business conducted takes the form of a motion and is subsequently debated and voted on by the Assembly. The Vice Chair is thus responsible for updating the speaking queue during discussion and settling questions of order. The GSA does not elect a Sergeant at Arms to maintain order during meetings, rather, it has decided that the Vice Chair will play this role. If discussion has finished on a topic, you may not continue it by getting your name in the speaking queue for the next motion. Make sure that your comment pertains to the discussion at hand. Stay within the Scope of Business on the Floor.If you speak out of turn, you may be told you have broken from the rules of order and business will continue with the next speaker in the queue. Assembly Bylaws do not dictate that you are entitled to speak unless acknowledged by the chair, but, in general practice, a queue is kept. With that said, all representatives are expected to do the following to stay in order: If business has a structured order to it, then there must be a manner of keeping representatives in line with that order so as to preserve the meeting structure and flow. While there is no strict rule, if it is at all possible, new business should be emailed to the Chair approximately 1 week before an Assembly meeting so that the Steering Committee has a chance to determine where it best belongs on the agenda. The agenda will include all business that is due to come off the table and all new business. Representatives are expected to look over the agenda and email requests to change the agenda to the Chair and Secretary no later than 24 hours before the meeting. The agenda for each GSA meeting will be emailed out no later than 48 hours in advance of the meeting to all representatives. Requests to change the minutes should be sent to the Secretary no later than 24 hours before a meeting. This is technically part of business and must be conducted as a motion. This is when representatives may voice comments and concerns that are not relevant, and thus “out of order” during other parts of business. This is when the Assembly addresses new motions pertaining to the function of the Assembly or calling for specific action (e.g., elections, referenda, official positions, etc. All new business must be emailed to the Chair in advance of the meeting, but new business may be added from the floor at the Chair’s discretion. Motions are moved from the table to the floor. The Secretary reads motions on the table in the order they were added. Offices are filled and appointments are made to committees. Ideally these reports are purely informational, but motions may be entertained during this portion of the meeting provided that discussion is kept to a minimum. Reports will proceed in the sequence: Steering Committee, Graduate School Standing Committees, Assembly Standing Committees, Graduate School Ad-hoc Committees, Assembly Ad-hoc Committees. Agenda is deemed to be approved unless amended. Minutes are deemed to be approved unless objections or amendments are raised. Its general structure comes from the Bylaws. Order of Businessīusiness is what we conduct in a meeting, and the following is the order in which business is conducted in the Assembly. This is a summary of the basic rules of order needed to function within our Assembly in accordance with the Charter and Bylaws of the GSA. **The following is not an exhaustive account of all rules of order nor is it strictly in line with all of Robert’s Rules. ![]()
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